In partner billing, invoices are generated so partners can see how much they earned in summary for the previous billing period. The next step is to follow through and pay the partner based on that invoice.
TUNE does not handle the transactions between the ad network and the partner for payouts; this is done manually or by an external payment provider. Once the payment has been completed, you can return to your TUNE account and record the payment.
Billing Payments in your platform serves as a record of all your payments to partners and doubles as a payment reconciliation so that you can track what invoices have been paid and keep any outstanding balance for a partner current.
Creating a Payment
To access existing payments in your platform, go to Partners > Billing Payments. From here, you can access all the recent payments created on your platform:
Create Payment Manually
From the billing payment page, click Create Payment at the top right. On the next page, select the partner you want to generate the payment for. The system then retrieves all the billing information for the partner, including the payment preference, and any unpaid invoices are listed at the bottom of the page:
On this page, you can record the transaction that occurred that paid this partner. Since this payment was made via PayPal, we can put in the PayPal email for the user. Once the payment has been sent, input the transaction ID from PayPal (or any other payment method) to the respective field. You can also enter an optional memo that the partner can view. If you want to make a note about the payment receipt that is not viewable by partners, use the Note field.
At the bottom of the payment form, there’s a list of unpaid invoices for the partner selected. This is where you can select the invoices paid with this payment receipt. You can select one, multiple, or all of the invoices in the list, and the total for all the selected invoices will appear in the Amount field above.
Once you have filled out all the required fields and optional fields, you can click Pay at the bottom. This creates the payment in your system for the partner. The invoices selected on the payment page are also marked as “Paid,” their total will be removed from the partner’s outstanding balance in the billing system.
Quick-Generate Payments
A quicker way to create payment receipts in the system is to use the Pay Invoices feature. Instead of manually creating a payment receipt for each partner, the Pay Invoices page will show the outstanding balance in your system and let you quickly generate a payment receipt for that partner by clicking the Pay button on the right-hand column.
To access this feature, go to Partners > Billing Payments. Next, click Pay Invoices at the top of the list. This takes you to the list of outstanding balances for each partner from unpaid invoices. You can select the payment method and add a memo for the partner. Once you click Pay, the system will return “Update Successful,” a payment receipt will be added to the partner’s billing history. All the outstanding invoices will also be marked as paid.
Export Payments to QuickBooks
Export payments to QuickBooks for accounting. Payments are entered into QuickBooks as checks. Use the filter options and checkboxes to select the payments to export. You will want to ensure you do not import duplicate data into QuickBooks. The debit and credit accounts allow you to specify the names of the accounts used in your QuickBooks. Data is exported in IIF format.
Bulk Payment Gateways
If you have an extensive set of partners and manually paying each partner becomes time-consuming, you can look at external payment providers that can speed up the process of paying many people simultaneously. These providers are directly integrated with TUNE, or we assist in bulk payment through their system.
PayPal MassPay
Anyone with a Premier or Business PayPal account can send multiple payments instantly through PayPal MassPay. With TUNE, you can export your payment information into PayPal’s MassPay File Format.
Go to Partners > Billing Invoices > PayPal. All partner accounts with PayPal saved as the preferred payment method can be exported. You may select the balances you want to export by checking the box next to each partner account. Check the top box to select all. You can filter the results by Invoice Frequency. If you have Multiple Currencies enabled, you can convert the amounts to a specific currency. PayPal only accepts payments sent in one currency (not multiple). The invoiced amount is converted based on the current exchange rate. The Final Amount is the amount the partner will pay based on the currency exchange.
Before you export the data, you can select the payment options to generate Payments and the status of the Payments. If you send the mass payments with PayPal immediately, it is recommended to create Payments set to a status of Success so that partners can see that they should have received payment. Once ready, click the Export button and save the file. Then, upload the data file into PayPal.
Payoneer
Use Payoneer’s services to streamline partner payments. Companies have to set up an account with Payoneer. Companies can then fund their Payoneer account. Mass payments can then be sent to all partners registered with Payoneer.
See our Integrating with Payoneer support article for details.
PayQuicker
PayQuicker is another payment service for partner payments. To provide PayQuicker as a partner payment option, you must set up a master account with PayQuicker first. Once set up, PayQuicker will provide you with a partner signup link that must be included in partner billing settings. Partners are then prompted to sign up with PayQuicker to receive payment. At the end of a billing period, mass payment can be sent to all partners with the billing preference set to PayQuicker. Learn more about PayQuicker at http://www.payquicker.com.
To pay outstanding invoices to partners with the payment method of PayQuicker selected, go to Partners > Billing Invoices > PayQuicker. This page sums up unpaid invoices by partners with their payment method set to PayQuicker. Select the partners you want to pay and click export.
Payment receipts will be automatically generated and updated with PayQuicker. After saving the Excel file, upload it into your PayQuicker admin interface. PayQuicker only allows payments to be made in USD. If there are invoices for multiple currencies, amounts in foreign currencies will be converted to USD using the current day’s exchange rate.
Edit Payments
To edit a payment, go to Partners > Billing Payments. The default search fields are “All Time” and “Show All Payments”. You can define these by selecting the drop-down menus and clicking “Go.” Click the Payment you want to edit in the Statement Column. Make your changes to any fields. Once you’re finished, click Update.
Delete a Payment
To delete a payment, go to Partners > Partner Payments. Click the payment you would like to delete in the statement column. Select “Delete Payment” in the top right. This payment will now be deleted from the partner’s billing history.